Start your day with the buyers and deadlines that need you
See who owes you, review published notice deadlines, and prepare a notice from the delivery record. Keep collection work and your reporting obligations in one place, with a clear handoff to Metrc.
Fourteen days, no card. The ledger, the deadlines and the notice of default work today. See live features and remaining manual steps below.
- Payment terms
- 30 days maximum Set by rule, not by agreement
- The clock starts
- On delivery Not the invoice date
- Reporting a late buyer
- Required after 30 days An obligation on you, not on them
- Notice deadline
- Published by the state A dated table, not a count you work out
What works today, and what does not
Features are labelled live, manual, or still in build. TrellFlow prepares your work; you serve notices and file reports in the appropriate platform.
Use today
Buyer balances, payment matching, published notice deadlines, and printable notices with service records.
Your manual steps
Serve the notice, file through the required platform, and verify the current C.O.D. list before offering credit.
Track completion
A payment-in-full queue, filing records, and dated manual C.O.D. observations.
Explore features and coverage
Due dates counted from delivery
LiveFrom the transfer's received date plus your terms, with the fallback marked wherever no delivery date was observed.
Notice and reporting deadlines
LiveReview payment and notice deadlines from the Office’s published credit calendar. Track full-payment reporting separately from notice preparation.
Ledger from a transfer export
LiveNo API credentials needed to start. Upload an export and the book is built the same way it is in New Jersey.
A ceiling on terms
LiveThirty days is a statutory maximum here, so terms above it are refused rather than quietly clamped.
The notice of default, as a document
LiveGenerated per invoice from the transfer and your licence details, ready to copy or print — and refusing outright where the delivery date was inferred rather than observed.
Reporting work queue
LiveReview each buyer’s invoice reference, published deadline, and recorded service date. Record your filing outcome and reference after submitting through the required reporting platform; acceptance is not verified here.
Payment-in-full reporting queue
LiveOne business day from payment in full, read off the Office's published calendar — and payment in full means the invoice less late fees, so a retailer who pays the invoice must be reported even with fees outstanding.
External C.O.D. list verification
ManualTrellFlow cannot verify the Office’s list. Shipment checks assess your own ledger. Check current C.O.D. status in Metrc and save a dated observation alongside the check; it never becomes automatic clearance.
Where these rules come from
- 9 NYCRR 124.2
- C.O.D. List — Supplier Instructions, Rev. 1/1/2026
- Delinquent Payment Reporting — Guidance, Rev. 1/1/2026
- Delinquent Payments FAQs, Rev. 9/16/26
- 2026 Credit Calendar and 2026 Payment Calendar
- Metrc Support Bulletin NY_IB_0025, effective 09/15/2026
Read in full and kept alongside the code, so every date the product produces can be traced to the document it came from. Where the state’s own published table includes exceptions to a simple day count, TrellFlow follows the table, because that is what you are measured against.
The clock you are on
30 days belong to the buyer. The window after it belongs to you. Miss the second one and the supplier is the party out of compliance — which is why the average reported delinquency runs 281 days against a 30-day rule.
- Day 0
Delivery
The clock starts when the buyer takes the goods — not when you raised the invoice. Metrc has to show the transfer as received before any of this can happen.
- Day 30
Payment due in full
The final payment date. 30 days is a ceiling set by rule, so longer terms are not something you may agree to.
- Around day 37
Notice and report due
One date, two recipients: written notice to the retailer and the report to the state. There is no count that gives you this day — it is read off the state’s published calendar, and the gap after the due date is not the same on every row.
What reporting actually looks like
One real row of New York’s own published table, start to finish.
- Sat, Jan 17
Goods delivered
The transfer closes. Every date after this is counted from it, not from the invoice.
- Tue, Feb 17
Payment due in full
30 days of credit — the last day this is still a normal invoice.
- Mon, Feb 23
Notice served, delinquency reported
A written notice to the retailer and a report to the Office, both on this date.
11 days of 2026 fall like this, so working the dates out yourself puts roughly one delivery in 33 on the wrong day. TrellFlow reads the table.
This is the screen that watches it
Review the invoices that need attention, with exact dates from New York and a clear next step.
Notice and report due
The deadline, recorded service, and next action for each invoice. Metrc filing remains a manual step.
- Buffalo Canna CollectiveDEMO-301501$7,400.00 outstanding
- Notice and report due
- Notice service
- Not recorded
- External filing
- Not verified
Prepare noticeReview the letter, serve it, and record the service date before filing externally.
- Hudson Valley ProvisionsDEMO-301402$11,200.00 outstanding
- Notice and report due
- Notice service
- Not recorded
- External filing
- Not verified
Prepare noticeReview the letter, serve it, and record the service date before filing externally.
- Finger Lakes DispensaryDEMO-301303$8,100.00 outstanding
- Notice and report due
- Notice service
- Not recorded
- External filing
- Not verified
Prepare noticeReview the letter, serve it, and record the service date before filing externally.
And this is what you send
The notice the rule requires, written from the transfer you already filed.
In accordance with the provisions of Section 124.2 of Title 9 of the New York Codes, Rules and Regulations, notice is hereby given that you are delinquent on payment for cannabis products that have been delivered to you.
- Manifest
- 0000301500
- Delivered
- Jan 17, 2026
- Payment due
- Feb 17, 2026
- Amount due
- $8,125.40
Please remit $8,125.40 in full on receipt of this notice.
Drawn from the transfer and your licence details. It refuses to generate at all where the delivery date was inferred rather than recorded — a date you did not measure is not one to put in front of a regulator.
How it works here
The clock starts when the truck arrives
Due dates are counted from the delivery date on the transfer, not the day you raised the invoice. Where no delivery date was recorded, the invoice falls back to its issue date and is marked as such — because a date nobody measured has no business on a document served on a licensee.
Your deadline comes from the state's calendar, not from arithmetic
The Office publishes a date for every delivery day of the year, and its own table includes exceptions to a simple day count. TrellFlow reads the published table rather than computing it, so the date you are shown is the date you are measured against.
The notice goes to the buyer; the date goes to the state
A written notice of default is served on the retailer. Then the delinquency is reported in Metrc — one report per invoice — and what Metrc asks for is the date you served it, not the document. Which means the date is the whole record, and it is only as good as what you actually sent.
And the clock that runs the other way
Once a retailer pays an invoice in full, you have one business day to report it — even if they have not paid the late fees. That is what takes them off the C.O.D. list, and it is the clock most likely to be missed because nothing bad appears to be happening.
What you are looking at
Sample data. The ledger, the aging and the balances are what the product does today — nothing here is a mock-up of something unbuilt.
Start with your own numbers
Upload a transfer export and see your own book — no API key, no credentials, nothing to connect. 14 days free and no card.